ANEW — Instructor Dashboard

Search or scroll to find a student. Click their name to open their full profile — attendance history, demerits, contracts, case notes, and photo all live there. Student names in Attendance, History, and Results tabs are also clickable and jump straight here. Status filter shows Active, Dropped, or Early Grad students.

Tap a status cell (OT / L / AE / AU) to mark attendance — it saves automatically. Tap the student name to jump to their profile. Change the date with the date picker to view or edit another day.

Student	Status	Demerits	Notes

OT = On Time · L = Late · AE = Absent-Excused · AU = Absent-Unexcused. Saved automatically.

Pick the student, fill in the date and your name, choose a code, then hit Issue. The slip auto-generates for printing and the Salesforce case note is ready to copy. Codes marked * require an incident description.

Student *

Date *

Issuing staff *

Demerit code *

Excused?

Incident description (optional)

These are absence and appointment requests submitted by students. Click Approve or Deny — the student gets a decision email automatically. Denied requests drop off the list. You can't undo an approval, so read the reason first.

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Full log of all demerits and attendance records. Filter by type (demerits only or attendance only) and by date. Click any student name to jump to their profile. Use Export CSV to pull a spreadsheet for reports or meetings.

Date	Student	Type	Detail	Pts

Add or edit classes, instructors, and students here. The Class PIN is what students enter on the test page to identify their cohort. New instructors added here will appear in the login dropdown. Changes to students (status, name) take effect immediately across all views.

Classes

Instructors

Students

The "Has Not Tested" section shows who hasn't submitted a score yet. Enter Score logs a manual result — enter score/total or just a percentage and it calculates automatically. Median pre-fills the class median so special cases get a fair baseline. Link Name connects a misspelled submission to the right student permanently. Click View on any digital result to see the full per-question answer breakdown.

Select a class and click Refresh.

Upload a photo or PDF of the attendance sheet or demerit slip. The AI reads names and codes, then shows a review table. Edit any cell before saving. Students are matched to the roster automatically — unmatched rows are highlighted yellow.

Scan Attendance Sheets

Type: Attendance Sheets Demerit Slips

Click to upload or drag a file here

JPG, PNG, or PDF (single sheet or multi-page)

Quick answers for common questions — absence codes, demerit codes, what each status means, and how to handle edge cases. The "?" button in the top bar toggles tips like this one on every page. Press it again to turn them off.

Getting Started

Q: How do I log in?

A: Go to cohotrack.pages.dev/admin, enter the shared password, pick your name, then choose your role. Contact your program coordinator if you need the password.

Q: What is the difference between Instructor and Coordinator?

A: Everyone sees the same tabs. The role you select just stamps your name on case notes and demerits you write. Coordinators typically work Attendance, Students, and Manage; instructors focus on Demerit and Results — but either can use any tab.

Q: I signed in as the wrong role.

A: Click Switch in the top navigation bar to go back to the role picker without having to re-enter the password.

Navigation

Q: What does the Gradebook link do?

A: Opens the gradebook — enter grades, view student progress, and print reports. Your hub password works there, no separate login needed.

Q: Where are Tool Study Cards?

A: Go to cohotrack.pages.dev/tools/ — share that link with students before finals so they can review tool names and functions.

Q: Where are Tool Finals (tests)?

A: Go to cohotrack.pages.dev/tests/. Students sign in with their Google (Chromebook) account and the class PIN. Use the instructor PIN to preview the test and see answer keys.

Q: How do I jump to a student profile from another tab?

A: Tap any student name in Attendance, History, or Results — it takes you straight to their profile in the Students tab.

Tool Finals (Tests)

Q: What is the class PIN?

A: Each class has a unique 6-digit PIN that students enter along with their Google account to access the test. Coordinators can find each class PIN in the Manage tab. Instructors can ask their coordinator for it.

Q: How do I preview the test or see answer keys?

A: Go to cohotrack.pages.dev/tests/, click "Need guest access?", and enter the instructor PIN. Answer keys highlight in green as you go through each question.

Q: Where do I see student test scores?

A: Test results are saved automatically when students submit. Results view coming soon to the hub.

Attendance and Requests (Coordinators)

Q: How do student requests work?

A: Students submit requests at cohotrack.pages.dev. You get an email notification, then approve or deny from the Requests tab — email links are for notification only and never make the decision. The student gets an automatic email with the outcome.

Q: Where are pending requests?

A: Requests tab, pending items at the top.

Trouble?

Q: A student can't log in to the test.

A: Confirm they are using a Google account tied to a school Chromebook and that they have the correct 6-digit class PIN for your cohort.

Q: The gradebook says I am not assigned to this class.

A: Select YOUR instructor name from the name dropdown when logging in. If your name is missing, ask a coordinator to add you under Manage, Instructors.

Q: I need the password reset.

A: Contact your program coordinator — they control the shared password.

ANEW Dashboard

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